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IT operations
Consumables inventory with reorder alerts
Track stock of consumable items — cables, cartridges, spares — with reorder levels, low-stock alerts, and a full issue/restock movement log.
IT Assets · 1,284 tracked
MacBook Pro 14"
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Aditi Singh
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Adobe Creative Cloud
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Dell OptiPlex 7090
Warranty expires in 23d
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Alert
Product proof
Already live in the product
Backed by app modules
Running in production today: consumables tracking with stock adjustments and a full transaction history.
Protected app route: /consumables
How it works
Built around real workflows
Highlights below describe capabilities already present in the protected app behind this page.
Per-item stock with unit and location
Reorder level and low-stock flags
Restock, issue and adjust movements
Stock value and consumption reporting
Workflow
What teams can do here
Step 1
Add a consumable item
Step 2
Set the reorder level
Step 3
Issue or restock stock
Step 4
Review low-stock and value totals
How it works
How it works
01
Add each consumable item
Create items — cables, cartridges, spares — with a category, SKU, unit (pieces by default), storage location and unit cost, and set the quantity you hold.
02
Set a reorder level
Give each item the threshold at which it counts as low stock; the item is flagged the moment its quantity drops to or below that level.
03
Move stock with a logged transaction
Every change is a transaction — restock, issue or adjust — carrying a signed quantity, a reason and who it was issued to, so the running total always has an audit trail behind it.
04
Review low stock and value
Use the low-stock flags to see what needs reordering, and unit cost to understand the value tied up in stock.
Example
A worked example
Say a four-branch NBFC keeps its IT store at head office: toner, LAN cables, keyboards, spare SSDs. Toner is given a reorder level of 5. Every handout is an “issue” transaction naming the branch runner who collected it; deliveries land as “restock”. When the count hits 5 the item flags low stock, so the next order goes out before a branch printer sits idle. At quarter-end, unit costs against remaining quantities show what the shelf is worth, and the transaction log answers exactly where 60 cartridges went — branch by branch, name by name.
FAQ
Frequently asked questions
How is “low stock” decided?
Each item has a reorder level, and it is flagged as low stock automatically whenever its quantity falls to or below that level — you don’t have to eyeball the numbers.
Is there a record of who took stock?
Yes. Issuing stock creates a transaction that captures the quantity, a reason and who it was issued to, so consumption is fully traceable rather than just a shrinking number.
What kinds of stock movements are supported?
Three: restock (stock coming in), issue (stock going out) and adjust (a correction). Each stores a signed change so the running quantity is always the sum of its transactions.
Can I record what the stock is worth?
Each item carries a unit cost alongside its quantity, so you can see the value tied up in a consumable, not only how many units remain.
How is this different from the asset register?
Assets are individually tracked, tagged items with a lifecycle; consumables are counted by quantity against a reorder level. Use consumables for things you stock and hand out in bulk rather than assign and reclaim.
Can stock live in more than one place?
Each item records its storage location, so the same SKU held in different rooms or offices can be tracked as separate items with their own quantities and reorder levels.